In Scope: Managing Projects at UW–Madison
In Scope is designed for managers of small- to medium-sized projects at UW–Madison.
In this series, project management experts address managing projects in the university environment, introduce project management methods and resources, and facilitate conversations around common problems and solutions.
Presenters assign minimal prework (e.g., videos or articles) for each discussion; prework materials are accessible through the Canvas learning management system.
Upon the completion of each In Scope session, the event recording and session materials are archived in the corresponding Canvas module to serve as a resource for participants.
All sessions are online. Participants can register for the entire series or select individual sessions.
Information for Registrants
Once registered for an In Scope session, you will need to self-enroll in the Canvas course through the link below. This serves as the archive for all In Scope pre-session materials, recordings, etc. Registration requires a valid NetID.
Fall 2023 Schedule
Project Success at UW–Madison: How to Get It Right the First Time
October 5 | 1:00–2:00 p.m.
Online
Presented by Shirwin Yeung, director of strategic initiatives, Department of Family Medicine and Community Health, School of Medicine and Public Health
Content level: intermediate
In this session, we will explore the pivotal role of well-defined project requirements, which act as the blueprint for successful project completion. Drawing inspiration from the best practices of project management at UW–Madison and the Project Management Institute (PMI), we’ll guide you through the process of identifying requirements from the project’s inception, resulting in a comprehensive, accurate, and achievable project scope. You’ll gain valuable insights into effective strategies for articulating the project scope, monitoring progress, applying change management tactics, and fostering seamless communication with stakeholders within the higher education landscape.
Register
Agile Lite: Applying Agile Principles to Everyday Projects
October 19 | 1:00–2:00 p.m.
Online
Presented by Grace Kilpatrick, senior project manager, Office of Strategic Consulting, and Robert Merrill, business systems analyst, Division of Information Technology
Content level: introductory
Agile is a proven approach to complex (and sometimes messy) projects where the requirements are unclear, timelines are uncertain despite rigidly dictated deadlines, and communication seems circular. Join us for this interactive session as we explore how the 12 Principles of Agile can restore structure and sanity to small to medium projects, even non-software ones. We’ll also share a selection of Agile techniques and how to integrate them into your everyday processes. You’ll walk away equipped with practical insights and actionable strategies to apply Agile principles effectively, beginning your journey of continuous improvement and adaptive project management.
Register
Motivating Teams in a Hybrid Work Environment
November 7 | 10:00–11:00 a.m.
Online
Presented by Caroline Swenson, senior project manager, Office of Strategic Consulting
Content level: introductory
When it comes to achieving project success, getting the best from every team member is crucial. This becomes even more significant as we navigate the challenges of a hybrid work environment. In this session, we’ll share proven strategies to ensure your team feels engaged, valued, and productive. We’ll cover how to align our purpose to create unity; foster a sense of belonging through appreciation; and adapt to individual needs and preferences to ensure a harmonious workflow. Our focus will center on the unique context of UW–Madison, exploring how to best apply these practices within our institution.
Register
Expectations, Authenticity, and Communication: Risk Mitigation Through a Space Management Lens
December 13 | 1:00–2:00 p.m.
Online
Presented by Jesse Winters, interim director, Space Management Office, Facilities Planning & Management
Content level: introductory
Space management is a sensitive subject, and every review, relocation, or renovation comes with inherent risk. In this session, we’ll focus on effective risk mitigation strategies employed by the Space Management Office, which can be applied to a wide variety of projects across the university. By emphasizing the importance of setting clear expectations, cultivating authenticity in personal and professional interactions, and fostering open and honest communication, you’ll leave with a better understanding of how to manage risk in your own work.
Register