Best Practices for Effective Meetings

This web page provides a summary of best practices for effective meetings—some that apply to all meetings, and others that are specific to virtual meetings. Good meeting practices matter even more when you are in a virtual setting.

Click here for a pdf of this web content.

1. Roles & Responsibilities

The key roles associated with effective meetings: leader (chair), facilitator, timekeeper, and recorder. In a virtual meeting, it is helpful to include a tech keeper and chat monitor.

3. Facilitation

Two of the primary goals of meeting facilitation are to maximize the engagement of all participants and to ensure that the time spent is productive. Here are some best practices to meet those goals.

2. Preparation

The preparation put into a meeting determines how effective (and productive) it will be. Virtual meetings require even more preparation to accomplish the meeting objectives with the available technology.

4. Follow-Up

To ensure that the progress and decisions made during the meeting are captured and can be built upon, there are a couple of key steps to take immediately following a meeting.